Lesson 10: Gmail security, things you should and shouldn’t do

Email security: Things you should and shouldn’t do. See if you have ever made some of these following mistakes.

Gmail account as well as many other online accounts  always entail certain risks if you do not know how to secure account in the best way. Let’s see what you should and should not do to keep your Gmail is safest!

Things you should do to keep your Gmail account safer

  1. Put a very strong password, the password is not too short, includes letters, numbers, symbols, uppercase and lowercase.
  2. Change Gmail password regularly.
  3. Always login with SSL mode (https 🙂 of Gmail.
  4. Should confirm the phone number if possible.
  5. Should setup 2-step verification if possible.
  6. Should setup recovery email for your Gmail account.

Add backup phone numbers for 2-step verification

To ensure the safety of Gmail.com account. This article is still in the “Gmail security tips and tricks” article. Today I’m going to share you more about the 2nd phone number used to reserve in 2-step verification. Why? The reason is that in case you lose the phone, then tips that I introduce you on how to log in the 2-step verification in the previous post will no longer be effective. That is why you should add a backup phone number.

It’s really simple to setup this. After enabling the 2-step verification mentioned above, the first time you log into Gmail, there appears an interface asking you to provide a backup phone. Here you enter the 2nd phone number in the dialog and click “Save“.


Same as above, a message will be sent to this backup phone number, which contains the phone number confirmation code. Enter the confirmation code in the next step.

How to log into your Gmail account when you’re not having your phone beside?

One problem arises when activating the 2-step verification is that you must have your phone beside you to get the 2nd password. However, in case you forgot your phone, there would be another way to log into your Gmail account as usual.

To solve this, you access to here, log into the Gmail account which you had activated the 2-step verification mode. Select Settings in the 2-step verification.

After that, a web page appears, you pull down and click on Print or download in the Backup codes.


Then, Google will create a list of 10 random codes that you can use to log into your Gmail account without having to use a verification code sent to your phone by text message.

You should print or write down these codes and keep them beside to use in case you forgot your phone or didn’t receive text message from Google.

1 code can be used just once. Therefore, if you use up these 10 codes, do the same as above to get other 10 ones.

This article was synthesized from internet.

How to check whether someone is not you’re signed in to your gmail account

Check if anyone else logged in your Gmail account. This will help you to realize unusual signs of your Gmail account.
This may be a feature of Gmail account in particular and Google accounts in general that some of  us till don’t know.

To check recent activities of Gmail, access to the following link:


Note: Be sure that you’ve signed in your Gmail account.
Here, Google will list the most recent times you log in Gmail account with the parameters such as from which operating systems you logged in, which browsers, and where you logged in.

With these statistics, you can detect suspicious activities which are related to your Gmail account so that you can change the password promptly.
As shown above, there is an unusual activity that is “The verification code entered is not valid” (enable 2-step verification).

Wish you manage your Gmail account better !

 Things you should not do to secure your Gmail account

  1. Never reveal anyone your Gmail password.
  2. Do not log in your Gmail account on web which are not Google’s websites.
  3. Do not sign in your Gmail account containing important information in public places such as Internet cafĂ©s, wifi cafe …
  4. Do not sign in your email if there is notification like you have won something (from a stranger) and ask you to sign in your Gmail account to confirm you are winner.

Most effective ways of securing your Gmail account

How to keep your Gmail account effectively secured and know the latest ways of securing Gmail account from being hacked. The following guidelines will help you to ensure the safety of your Gmail account.

Almost each of us has at least one email address. Among other email services, Gmail is very popular and used by many people. Have you ever thought that on one nice day, you are suddenly unable to log into your Gmail account? To avoid the worst case, you should read and refer to the following ways of security, to ensure yourself a safe Gmail account.


Check URL before signing in Gmail

Before signing in Gmail, you should check the URL to see if there is something suspicious or not. Typically, when hackers want to hack your Gmail account, they will create a copy of the login page. You won’t be able to realize if you don’t check the URL.

After signing in Gmail account on the copy of the login page, your username and password will be sent to hacker. This will be very dangerous if your Email contains many important documents.

To ensure safety, you should make sure that you always log into Gmail by using the link: https://www.gmail.com

Besides, you can enter Google homepage : https://www.google.com and click Gmail on the Navigation.

Limit to check E-mail in public places

Using a public computer which you can’t control, you’ll never know what programs have already been installed on that computer. This will be very dangerous if that computer is installed Keylogger program. Keylogger is a program which is used to record manipulations you have typed on the keyboard, after recording and saving these manipulations, it will send the record to an email address predefined in the program.

Use the secondary E-mail

Are you worrying about checking mail on a computer which is not safe enough or installed Keylogger? This will be a solution bringing safety for you if you usually have to check mail in public places.

Create a new Gmail account and choose the password different from the main Gmail account’s. After successfully creating a new Gmail account, log in main Gmail account, choose Settings and move to Forwarding and POP/IMAP.

Fill the newly – created email in the Forwarding which is circle above and then click Save changes. So, when you want to check mail in any other places, you only have to log in the secondary Gmail account and remember to delete the inbox of this secondary Gmail account regularly.

Very important notes:Do not use this secondary email account to the recovery of the email. The use of secondary email is just to check email.

Following activities of Gmail account

You can keep track of the IP which has logged in to your Gmail account. This function will display all tasks of 10 latest times of login. Based on geographic location, IP address and time of access, the user will know what is happening.recently-used-devices

How to: Check if anyone else logged in your Gmail account.

Click on Details to see tasks of 10 latest times of login. recently-used-devices A detailed list of IP addresses, the National, the browser what previously logged into Gmail. If any threats are discovered, you should change the password for your Gmail account to be safer.

Check bad filters

Gmail filters can be used to forward sending e-mails and receive another e-mail. This is a major threat to your account as well as the security of your Gmail. The examination of this filter also received little attention, but to ensure the safety, you should also check if there are filters that you didn’t create or not, if so,delete them immediately and change the password for safety.

Always be alert and careful

When checking one e-mail, you’ll easily be taken in by fake e-mail if you don’t read the content and check from where the mail is sent carefully. If the contents of e-mail containing suspicious links or attachments that do not know what purpose of the sender is, you should not click on links or download attachments from unknown origin e-mail.

Another case is that the sender can change the address “From” into anything. The sender may impersonate Google’s e-mail to deceive you, so when you receive e-mail like that, the first thing to do is checking if you had performed any tasks before or not. If you suddenly receive an e-mail requiring you to change the password, it means that’s absolutely a fake e-mail.

Note: Gmail will never send you a request to change your password without reason or request from you. Therefore, if you suddenly receive an e-mail requiring you to change the password, it means someone is trying to deceive you by fake e-mail and usurp your Gmail account.

Choose yourself a safe password

These are also factors related to the safety of your Gmail account. The neglect and disregard password, setting the very vague password is easy to guess.

  • A password should include numbers and letters, especially with capital letters and special characters.
  • Do not use your telephone number, date of birth, or use your own name.
  • Select the password having the length of 10 characters.
  • Never write down your password on paper or store on the computer, or if you have written, you should replace the asterisk in a certain phase. For ex: thisis******* word.

To ensure the safety of your personal computer

You’ve done all above steps but they are not enough, because your account will be “snooping” if your own computer is not equipped with the security measures. You should install anti-virus software and regularly scan for viruses periodically to ensure your computer is in a safe condition.
If you check e-mail in another place or on another computer, make sure you log out your account after having finished checking mail.
Apart from the aforesaid things, you may refer to Gmail account security with a 2 layers password. This is the safest way of protecting your Gmail account.
Things seemed simple but very important. The security of Gmail is always necessary to avoid unfortunate situations. Hopefully,this article will help you to keep your Gmail account secure.