Lesson 1: What’s Gmail? How to Create Gmail account?

[Infographic] How to Create a Gmail account?


Email or electronic mail is one of many strongly- developed services today. With an email account, you can send emails to your friends, relatives, business partners wherever they are (the only thing they need is the Internet). Nowadays, there are a lot of Email services such as Gmail, Yahoo mail, Hotmail/Outlook, …

Just sign up for a Gmail account, you can use all Google services such as Gmail, Maps, YouTube, Google Drive … After you have created your Gmail account you will want to access it by performing a Gmail login.

What is Gmail?

Google launched Gmail after Hotmail and Yahoo, however, Gmail has become the most commonly used email service. Sign up for Gmail is free. You can sign up for multiple Gmail accounts and use just one phone number to confirm multiple Gmail accounts.

With Gmail, you can store mail up to 15G. About privacy, there is no need to worry because Google is always one of the safest online service providers today.

Having a Gmail account sign up will help you:

  • Send and receive email messages easily and quickly wherever you are with just an Internet connection.
  • Sign, use and synchronize with all Google services such as Gmail, Google Maps, Google Play, YouTube, Google Plus, Google Driver …
  • Use a Gmail account to sign up for online accounts like Facebook, Twitter, …
  • Send documents and attachments easily. For files with large capacities, Google will support you to Upload to Google Drive and share.
  • Download apps, games and books from Google Play

Gmail sign up

Notes before Sign up Gmail account:

  • You should delete Cache and browser history before sign up Gmail. The reason is that if someone or you have ever used that browser to sign up for Gmail, you will be asked to confirm signing up for Gmail though mobile phone. However, the verification though telephone number will help to secure your account better (You can use a phone number for multiple Gmail accounts).
  • Prepare a telephone number to receive SMS containing a verification code.
  • Google allows one person to create multiple Gmail accounts but if you tend to create multiple accounts for whatever purposes, they can be all deleted.

Introduce on How to create Gmail account in the fastest way

    1. Step 1: First, you visit Gmail.com, then choose Create Account or click on this button to signup Gmail:

create gmail account

    1. Step 2: In the Gmail sign up Form, you enter all the information that are required by Gmail.

gmail-registration-accountGuide to fill in information:

      • Name: Enter your first and last name. You can change or update it later.
      • Select your user name: Enter the Gmail nickname you want to set up in form of yourname@gmail.com. Gmail name may include letters, numbers and dots and must be between 6 and 30 characters. If it notifies that user name has already been in use. Try another username.
      • Password & Confirm your password: Gmail passwords are required to be at least 8 characters. You should use a combination of uppercase, lowercase, numbers and characters to have the safest password. You should not use easily guessed password like 12345678, your name, the name of a relative or birth date, phone number …
      • Birthday: Enter your date of birth. Under the provisions of Google, if by the time you create your Gmail, you have not been 13 years old, then you couldn’t create your Gmail account . So please pay attention to this section.
      • Gender: Choose your gender (Male, female or other).
      • Mobile: Enter your phone number. This option is not required, but you should enter your phone number. Because if you forget your password, you can easily restore password or change it via this phone number.
      • Your current email address: If you have already had another account then please enter your email here. Linking your old email account and the Gmail account which is about to be create will help you easily retrieve your password when you forget or lost it.
      • Skip this verification step: If you tick this box, you don’t need to enter captcha code below. However in the next step you will need to enter a verification code sent to your phone number to complete the registration.
      • Enter the captcha: Enter the number you see in the picture above this bracket. Click the circle arrow button beside to switch to other image, or click the speaker icon below to listen to the verification code instead.
      • Check the box I agree to the Google’s Terms of Service and Privacy Policy.

After you complete the information requested by Gmail, you click Next.

  1. Step 3: Set your personal profile. You can set it immediately or put it aside. Press Next
  2. Step 4: Click Continue to go to Gmail.com. You will be redirect to your Gmail inbox immediately.

Congratulate! You’ve successfully create Gmail account. From now on, you can login Gmail and use Gmail to send and receive emails.

How to change your Gmail password?

In experts’s opinion, you should change Gmail password at 2-3 month. Google – father of Gmail – also encourages that the user should change Google account’s password regularly. If you want to change Gmail’s password, you can refer to tips below.


The notes which you need to care when change to password

  • You change to Gmail’s password , that is you also change to all of Google account’s password, such as Youtube, HC play, GoogleMaps, Google Plus…
  • You should turn off capslock when you enter password
  • The longer your password are, the securitier your password are. The password should be mixed by characters, symbols and numbers, capital characters…

Change or reset your Google Account password

  1. Click to the button below: change-gmail-password
  2. Enter to information which Google requests.

Another way:

  • Sign in to your Gmail account.
  • Go to Settings and choose “Accounts and Import”.
  • Click “Change your password” where you will be required to enter your current password and your new password.
  • Confirm your new password and then select the button “Change Password”.

Note: the new password must have 8 characters at least. You should mix capital characters and numbers and symbols… to security password. You shouldn’t use simple password as :12345678, your name, your birthday, your number phone…

  1. Then, you press the button : “Change password”.
  2. After change to Gmail password successfully, you will be cameback to the setting account page.

The next time when you access to Gmail,  remembering to use new password ! Successfully!

Note: If you forget  your password, you can press link “Recover your Gmail password“.

How to change the displayed name in Gmail?

Instructions on how to change the displayed name in Gmail. If you want to change the current name of your Gmail account, see the instructions below, please.

For some reasons, you want to change the name displayed on outgoing messages from Gmail (Gmail name), then see the instructions below for renaming.


Method 1: Rename Gmail name only

Step 1: Sign in your Gmail account.

Step 1: Access to the following URL: https://mail.google.com/mail/u/0/#settings/accounts

Step 2: Click on the Edit information ( edit info).

Step 3: Click the circle under the Gmail name you are using and enter your new Gmail name in the box beside. Then click Save Changes.

So, you’ve already changed your name displayed on messages sent from Gmail!

Method 2: Rename Google plus name

Step 1: Access to your Google Plus through the following URL: https://plus.google.com/u/0/

Step 2: Click Home -> Profile

Step 3: Click your name to edit

Step 4: Click “More options

Step 5: Enter your new Google account (Gmail). See how your new Gmail name will be displayed in “Display my name as”. Then click Save.

Step 6: A new window appears, click the Rename button to confirm!

Lesson 2: Gmail login, 2-step verification, Problems when signing in?

If you sign in to www.Gmail.com, you need to possess a Gmail account. You can create Gmail account incase you haven’t had. And It’s really easy to sign up for a new Gmail account. After that, you will have a username and a password, you can sign in Gmail.com with both two.

How to login to Gmail.com?

If you aren’t really sure how to login Gmail.com – you don’t need to worry, we will show you step by step how to sign in to your Gmail account.

6 simple steps to sign in to Gmail

  1. First, access to gmail website: gmail.com or you can click here to access quickly.
  2. Then, you can see the interface where you can enter your email address and password. Please enter your email address in the first line of the interface, you must use the email address you have selected during the creating of your account.
  3. Next, Enter the password you have used at your registration in the second line. Please make sure that you enter the right password that belongs to the entered e-mail address.
  4. Finally, Are you sure that you’ve entered both your e-mail address and password? Then click the blue Sign in button.
  5. Congratulations, you have now successfully signed in to your account. It’s really easy to login to Gmail account, isn’t it ?
  6. You can use 2-step verification so that your Gmail account will be better secured.

Note: When logging in, you can also choose whether Google needs to remember your password for you or not. If you choose yes, it will automatically save your password, and you don’t have to enter it again when you visit your e-mail the next times.

This helps you not have to remember your password. However, if other people are also using your computer, they will easily login your account. Therefore, be careful when letting Google remember your Gmail.com password.

How to login multiple Gmail accounts at the same time?

When you have multiple accounts, it is sometimes difficult for you to log into all of them at the same time. Gmail.com allows a person to register multiple accounts. However, in normal way, you can simply log into a Gmail account on the web browser which you are using.

According to the provisions of Gmail, you can sign up for Gmail with unlimited quantities – one person can register and own how many Gmail accounts they want. However, when having many accounts, they’ll find it difficult to log in to check e-mail on multiple accounts at the same time, maybe you’ll have to sign out and then back in again many times, or even to install multiple browsers simultaneously, each browser for each Gmail account, which is quite uncomfortable.

So, today, I’m going to introduce you on how to register as well as sign in multiple Gmail accounts at once in the same browser. Note that if you haven’t had a Gmail account, please visit this link and register Gmail as introductions:

Method 1: Log into 2 Gmail accounts using incognito mode

Using your browser’s built-in incognito combinated with private-browsing mode can help you to log in 2 Gmail accounts at the same time.

  • With Google Chrome browser, you can enter incognito mode by opening the browser and press Ctrl + Shift + N
  • With Safari Mac OS, you can press UP ARROW + COMMAND + N
  • With Mozilla Firefox & Internet Explorer browser, you can enter incognito mode by opening the browser and press Crtl + Shift + P


Method 2: Log into multiple Gmail accounts using many different Web browsers

With each web browser opened, you can sign in a Gmail account, so, the more web browsers you have, the more Gmail accounts you can sign in.

Below are some of the most popular web browsers:

  • Google Chrome
  • Safari
  • Mozilla Firefox
  • Knock Knock
  • Internet Explorer
  • Opera,..vv..

Method 3: Sign in multiple gmail accounts in the same browser

At the first place, you sign in to the first Gmail account as usual. After successfully signing in, click on the account’s symbol at the top right corner, then you’ll see the box containing your account information such as name, email address, logo,…Now, look at the bottom of that box and you’ll see Add account (as in the image below). Click on that item and you’ll be able to sign in to other Gmail accounts.


During using Gmail, if you want to switch to any other e-mail, click on the symbol of your account so that Gmail will show you list of Gmail accounts you’ve signed in. Choose the email you want to sign in and Gmail will automatically sign in to that one. So, from now on, you can use multiple Gmail account in the same browser without having to sign out and back in again for many times.

How to enable 2-step verification

Secured with 2 layers of password  help your Gmail account inviolable. Two-step verification feature is an immensely powerful security feature of Gmail in particular and Google in general.

If you turn on 2-step verification, each time you log in Gmail, a message containing the confirmation code will be sent to your phone number which you had registered 2-step verification. Without this code, you will not be able to log in to Gmail. If you turn on 2-step verification, the ability of  losing your Gmail account becomes very difficult.

Note: When you turn on 2-step verification for Gmail account, it means you also turn on 2-step verification for all other Google services such as Google Plus, Google Maps, Youtube …

What you need to prepare to turn 2-step verification for Gmail

  1. Sign in Gmail account.
  2. There is a phone number (you can use a phone number 2-step verification for multiple Gmail accounts).

Guidelines of enabling 2-step verification for Gmail

Step 1: Access to the following URL: https://www.google.com/settings/personalinfo

Step 2: Click on the Security tab, scroll to Signing in to Google and select 2-step verification.

Step 3: Click on “Start setup

Step 4: Enter your phone number  for Gmail to send a verification code to your 2-step cell phone number, there are two ways to send the code which are  Text messages (SMS) and Voice call . In this case, I will choose Text messages (SMS).
Having made your choice, click Send code.

Step 5: Gmail will send a confirmation code of 6 numbers for you. Enter this code  into the frame Enter the verification code and click Verify.

Step 6: Establish reliable computer. If you’re using a personal computer, you can tick into the box Trust this computer so that the Gmail’s login later on this machine will not be required  2-step verification anymore and vice versa. Click Next to continue.

Step 7: Click Confirm to agree to enable 2 – step verification for Gmail.

Now that you’ve already turned on 2-step verification feature for Gmail. From the next time you log in to Gmail, you will be asked to enter the confirmation code which is sent to your phone, without this number, you will not be able to log in Gmail (The computer is selected as Trust will not be required 2-step verification as well).

Gmail.com sign in problem

If you have a strong password (or just a very bad memory), you can forget your password anytime. Don’t worry! Gmail will help you recover password. Gmail provided a password recovery sevice, which make it possible to reset your password in just a few seconds. You can follow the steps to reset your Gmail password now.

How to recover Gmail password in the fastest way

  1. Access to the following URL: https://accounts.google.com
  2. Click on the line “Need help?” as shown below.
  3. Gmail will ask you to choose one of the incident logins that you encountered. Click on the circle next to the line “I don’t know my password” and click Continue.forgot-password-gmail
  4. Then appearing an Enter the email address box. Enter your Gmail account’s address in the box below the line E-mail address and click Continued.
  5. Continue to click on “I don’t know
  6. Choose way of getting a verification code to your account via SMS or call (recommended SMS). Having selected, click Continue.
  7. This time there will be a message containing a confirmation code of 6 numbers sent to your phone. Enter this code in the box “Enter that code here” and press Next (If you have not received a message containing a confirmation code, retry by clicking on below of the button Continued)
  8. You’ll be taken to the “Gmail password reset” window (new password must be at least 8 characters). Having entered new password, click Reset password.
  9. Notification of successfully reset Gmail password appears.

Note: Can’t access this recovery option? Verify your identity by answering multiple questions about your account.

How to set up and use a recovery email address

Setup a recovery email address, use recovery email to secure your Gmail account. You can use this secondary email to sign in Gmail, Reset password and perform many other tasks.
The establishment of alternative and recovery email is one of the security settings that you can not ignore to keep your Gmail account secure.

Note: You can quickly access to Step 6 by using the following link: https://accounts.google.com/b/0/UpdateAccountRecoveryOptions?hl=en
And login, but you are encouraged to follow the instructions step by step to remember them easilier.


Step 1: Log in your Gmail account.

Step 2: At the Gmail window, click on your avatar (at the top of the right corner) and then click My Account.

Step 3: In tab “Personal info privacy“, click on the line “Your personal info“.
Step 4: Click on the “Right arrow” button in the Email box.

Step 5: Click “Edit” in Other Emails.

Step 6: Enter the email you want to use as replacement and recovery email to your Gmail account in the “Add a new alternative address” and then click Save.

Note: You can use alternate email addresses to sign in to your Google Account, recover your password, and more. Alternate email addresses can only be associated with one Google Account at a time. If only want to use recovery email, you click on Click here link like image bellow:
Step 7: If you click on the link setup interface will switch to recovery email settings instead of alternate address. You fill in email recovery then click Save.

Step 8: Notification of successfully added recovery email appears, but you still need confirm this email.

Step 9: Now, log in the alternative email or recovery email entered on step 6 and you will see a new mail sent by Google to confirm.

Step 10: Open this mail, click “this” in the letter to confirm.

Step 11: The notification of  successfully confirmed alternative and recovery email appears.

Note: For some reasons, you forget the password of your Gmail account. See how to recover it here: How to recover Gmail password in the fastest way

Gmail sign out

You have done your job with Gmail and want to sign out of your account? Please visit the Gmail website, you will find the button “Logout” in the right top corner. Click this button to sign yourself out of your account.

Wish you’ll use Gmail more proficiently !!!

Lesson 11: Backup of Your Gmail

Gmail has been your partner when it comes to email services.  Nowadays, important documents, business reports, bank statements, files and messages are sent through emails. These important documents can be saved on your Gmail but it always has the tendency to be wiped out and you can never access them again. Google itself has confirmed that many users have lost their important emails.

If you are afraid to lose your important email messages in your Gmail, then you may want to back it up regularly to avoid these kinds of situations. Below are the steps that you can follow when you want to back up your Gmail account.  The steps are simple and easy if you will just follow it accurately.


How to Create a Backup of Your Gmail

When you are using mail settings in Gmail:

  • Open your browser, log in to your Gmail account. Once the page has loaded, navigate to the top right hand corner and click on Mail Settings.
  • Look for “Forwarding and POP/IMAP” and click on it.
  • Under the POP Download, you will be given several options, click for the first one which is: “Enable POP for all mail (even mail that’s already been downloaded)”. Then, click on Save Changes seen at the bottom pert.

When using Apple Mail:

  • Click on Mail Preferences then click on the Accounts tab.
  • Add a new account at the bottom part by clicking the plus sign.
  • On the full name filed, enter your name.
  • In the email address field, enter your Gmail address.
  • If applicable, check the box next to “Automatically set up your account” and click on create account.

When using google takeout:

  • Open your browser and go to https://www.google.com/settings/takeout and select the data you want to download and then click on Next.
  • Choose your file type, the delivery method and wait for your email. You will receive an email on your google drive with the backed up date already.

When using your downloaded Gmail backup:

  • Install the software at https://code.google.com/p/gmail-backup-com/ and click on Download.
  • After that, open your command or terminal and o to directory of the program. Load and replace d the program, “dir” with the directory name you want to use and your email address with your own password.

When using Windows Mail:

  • Go to Tools menu and click on Accounts and click Add, select email account and click on Next.
  • In the From Field of Outgoing Messages, enter your name and click on next.
  • Enter your full Gmail address and fill up all needed information with the following:
  • Incoming mail server type: POP3
  • Incoming mail (POP3 or IMAP) server: pop.gmail.com. Google Apps users, enter the server name provided, not your domain name.
  • Outgoing e-mail server (SMTP) name: smtp.gmail.com
  • Outgoing server requires authentication: enabled
  • After that, click on Next and enter your Gmail address and your password, then Click Next. Check the box next to “Do not download my e-mail at this time, then Click Finish.

How to download all attachments from Gmail

During using Gmail, sometimes you’ll want to download all attachments from Gmail to your PC. However, downloading those attachments one by one will be very time-consuming. So, let’s refer to the tip I’m going to introduce you today to save your precious time when using Gmail.

Besides sharing data through file download pages, social networks, email is also another common method of sharing. Users often attach data into mail instead of uploading them on a different page and then send the link to share.

tai file dinh kem tren gmail

Download Gmail for Mobile device

So, how to download all attachments from Gmail? Please refer to those following steps:

First of all, you need to have a Gmail account, if you don’t, just sign up for Gmail ( register steps are so easy and quick)


Step 1: Download and install the latest version of Mail Attachment Downloader

Step 2: After installation, the interface of this software will be like:

Step 3: Log into Gmail by entering your email and password into Email and Password boxes. You can also change the path to the folder which will contain all the attachments if you want.


Step 4: After clicking on the Connect and Download, the app will require access right to your Gmail. Now, you have to log into your Gmail account to get the code.


Paste that code into Mail Attachment Downloader then choose Validate Authorization code to confirm.


Click Connect and Download one more time to start download.

Step 5: Having finished downloading, open the last folder to see all the attachments you’ve downloaded from Gmail.


That is the simplest way to download all the attachments from Gmail into your PC, which will help you to save a lot of time. Also, you won’t miss any attachments in Gmail.

Good luck!

Lesson 10: Gmail security, things you should and shouldn’t do

Email security: Things you should and shouldn’t do. See if you have ever made some of these following mistakes.

Gmail account as well as many other online accounts  always entail certain risks if you do not know how to secure account in the best way. Let’s see what you should and should not do to keep your Gmail is safest!

Things you should do to keep your Gmail account safer

  1. Put a very strong password, the password is not too short, includes letters, numbers, symbols, uppercase and lowercase.
  2. Change Gmail password regularly.
  3. Always login with SSL mode (https 🙂 of Gmail.
  4. Should confirm the phone number if possible.
  5. Should setup 2-step verification if possible.
  6. Should setup recovery email for your Gmail account.

Add backup phone numbers for 2-step verification

To ensure the safety of Gmail.com account. This article is still in the “Gmail security tips and tricks” article. Today I’m going to share you more about the 2nd phone number used to reserve in 2-step verification. Why? The reason is that in case you lose the phone, then tips that I introduce you on how to log in the 2-step verification in the previous post will no longer be effective. That is why you should add a backup phone number.

It’s really simple to setup this. After enabling the 2-step verification mentioned above, the first time you log into Gmail, there appears an interface asking you to provide a backup phone. Here you enter the 2nd phone number in the dialog and click “Save“.


Same as above, a message will be sent to this backup phone number, which contains the phone number confirmation code. Enter the confirmation code in the next step.

How to log into your Gmail account when you’re not having your phone beside?

One problem arises when activating the 2-step verification is that you must have your phone beside you to get the 2nd password. However, in case you forgot your phone, there would be another way to log into your Gmail account as usual.

To solve this, you access to here, log into the Gmail account which you had activated the 2-step verification mode. Select Settings in the 2-step verification.

After that, a web page appears, you pull down and click on Print or download in the Backup codes.


Then, Google will create a list of 10 random codes that you can use to log into your Gmail account without having to use a verification code sent to your phone by text message.

You should print or write down these codes and keep them beside to use in case you forgot your phone or didn’t receive text message from Google.

1 code can be used just once. Therefore, if you use up these 10 codes, do the same as above to get other 10 ones.

This article was synthesized from internet.

How to check whether someone is not you’re signed in to your gmail account

Check if anyone else logged in your Gmail account. This will help you to realize unusual signs of your Gmail account.
This may be a feature of Gmail account in particular and Google accounts in general that some of  us till don’t know.

To check recent activities of Gmail, access to the following link:


Note: Be sure that you’ve signed in your Gmail account.
Here, Google will list the most recent times you log in Gmail account with the parameters such as from which operating systems you logged in, which browsers, and where you logged in.

With these statistics, you can detect suspicious activities which are related to your Gmail account so that you can change the password promptly.
As shown above, there is an unusual activity that is “The verification code entered is not valid” (enable 2-step verification).

Wish you manage your Gmail account better !

 Things you should not do to secure your Gmail account

  1. Never reveal anyone your Gmail password.
  2. Do not log in your Gmail account on web which are not Google’s websites.
  3. Do not sign in your Gmail account containing important information in public places such as Internet cafés, wifi cafe …
  4. Do not sign in your email if there is notification like you have won something (from a stranger) and ask you to sign in your Gmail account to confirm you are winner.

Lesson 9: Gmail app, 7 cool tricks you must try

Gmail sign up so that you’ll have an E – mailbox which serves your work or entertainment on mobile phone. Today, Gmail or Google accounts can share many different useful services, so, how to sign up for a Gmail account. Let’s read instructions below.

Gmail account or Google account now not only receives mail, e-mail but also provides users with convenient services of Google, today we will guide you how to sign up Gmail account on phone for Android.

Sign up for a new Gmail account on Android

Step 1: Go to Settings> Accounts > Add account

Step 2: Choose Google account.

Add Google Account

Step 3: Choose New to Create a new one if you haven’t had an account yet.

Sign Into Google Account

Step 4: Fill in the account information

  • Fill in your full name
  • Fill in the name of the account you want to create. Note that the account name must be distinct. You should add some numbers or special characters.

Step 5: Create a password and recovery information. Having completed, click the icon as shown below to continue:

  • The password must be at least 8 characters. You should add both numbers and letters to enhance the privacy.
  • Recovery information: choose a security question and answer in case you lose your account or forget the password.

Step 6: Select things like the image below:

Google Account Setup

Step 7: Enter the authentication code that Google provides.

You can set up information of payment account in the future by press “Later”.

Step 8: Choose the icon as on the image to complete the installation.

Finish all those steps, you can sign in Gmail and use Gmail normally from now on.

Android Browser Sign-In

Gmail Account Settings

Gmail app for Android: 7 cool tricks you must try

Email is now an indispensable tool in our modern life. Of all kinds of Email, Google’s Gmail is chosen by most of users because of the simplicity and convenience of it. However, there are some tips for Gmail that makes your work become easier, but most people don’t know.
First, make sure your Android smartphone is running the latest version of Gmail. To do this, go to the Play Store and check whether Gmail has a new version, and if  there is, touch Update to download and install the latest version on your phone. Then you can apply some tricks that g.mailsignin.org shares below.

Merge multiple accounts into one inbox

If you have multiple Google accounts, each time you want to check email in other accounts, you must log out and then log in Gmail many times. This is an inconvenience. That is the reason why Google added the feature combined inbox to Gmail. The latest version of Gmail allows you to see the inbox of multiple accounts simultaneously.


To use this utility feature, you have to add a new account to the menu on the left, just belows your avatar. After entering the correct login information, all incoming messages will appear in a public inbox in the menu on the left which allows you to see messages of all mailboxes simultaneously. However, if you want to see an individual mailbox, you can still switch between accounts by pulling-down the mouse pointer to the menu at the top corner.

Quick manipulations

In the latest version of Gmail app for Android, you can perform tasks easily and quickly. For example, if you want to archive messages, you can simply swipe to the left or right, or select multiple messages by tapping on the image representing each letter.


When messages are selected in this way, some actions will appear at the top of the screen such as Archive, Delete, Mark as read/unread. Other options are possibily accessed in the menu More ( a symbol with three vertical dots). Go to a specific conversation to choose Reply and Reply all at the top – right corner of the screen.

Sync messages

You will not receive new messages if your messages are not synchronized correctly. To synchronize data, go to Settings, and touch Accounts. Now you will see accounts associate with your device, tap an account to enable syncing.


In Gmail app, access the Settings menu, then click on the email address that you want to set up the synchronization. In which, you can set up how many days you want it to sync your messages . If you have problem in syncing, try to disconnect that account and then connect again. If the problem can’t be solved, you should uninstall and reinstall application.

Smart Search

Search feature in the application may look simple, but actually, it is not as easy as you think because it is almost similar to the web. For example, enter “older_than: 1Y” or “older_than: 1d” into search box to find older messages within 1 year or 1 day in Gmail.


Google provides a list of searching keywords in Gmail app as well as on the web. For example, type in “is: important,” , it will give you the result Important messages or “is: starred” to identify starred letters…

Mute Feature

While you are on your way, if you have notification of new message, you have to open the application to check mail immediately, but the message is not important, which is so time-consuming and inconvenient. Thus, Google has added Mute feature like on the web to the Gmail application. Messages from senders that you selected will not be notified when having a new message, however, these messages are automatically stored in the inbox, and are marked as unread.


To activate Mute mode, press select on the message, then touch the More menu (three vertical dots), which shows a list of tasks and you choose Mute. That feature has been enabled. You can still view the messages in the Archive by searching or filtering through labels.

Auto-advance feature

Auto-advance is a really useful feature when you have to work with many messages simultaneously. This feature helps you save time, when archiving or deleting a series of letters, the app will not come back anymore, but it’s inbox automatically navigate to the next message.

Auto-advance-featureIf you want to enable this feature in Gmail app for Android, go to Settings, then select General Settings, then touch Auto-advance. This time the screen will display a dialog box allowing you to choose that the app will go to new messages, old messages or return to the message list.

“Guide” Gmail to sort mail

Gmail has several mailboxes to classify the different type of letters such as personal mailbox, inbox, spam … However, occasionally, some spam still gets into personal mailbox. To remedy this situation, you can “guide” Gmail to sort mail.


If you see an unimportant letter sorted wrong place, you can go to Settings (three vertical dots) on the right corner of the screen then select Mark as not important. If you see an important message given to the spam mailbox, then you also do the same as above: in the Settings menu, you select Mark important, or Report not spam. From now on, Gmail will classify similar messages more accurately.

Above are 7 tips in the Gmail application for Android devices. g.mailsignin.org hopes with this procedures, your work will become more convenient and faster.

Lesson 8: Check your sent email has read? Recall a sent mail

How to know if the receiver has read your email or not? This is one of some common questions that people wonder when sending their emails. If you want to know if your email has been read or not, follow this method

To track sent email read/ unread status in Gmail, we use a tool named Hubspot Sales, which allows you to track read or unread status of 200 emails before upgrading to paid version.

Note: Sales HubSpot only supports Google Chrome web browser and can only be used on the email services such as Gmail, Outlook / Hotmail

How to install “track sent email status” feature in Gmail

Step 1: Open this link to install the add-on HubSpot Sales. Click Add to Chrome >> click Add unility to confirm installation of add-ons.

Step 2: After having installed the add-on HubSpot Sales, you will be moved to the registration page for using a HubSpot Sales account. Enter the necessary information for registration.


Note: It is not necessary to use the email address that you want to track sent email status to sign up for HubSpot Sales.

Step 3: After you’ve installed the add-on and signed up for Sales HubSpot, when accessing to Gmail, you’ll be asked if you want to enable HubSpot Sales or not? Hit the Enable button.


Step 4: Click Got it to continue


Step 5: Now, every time you send a new email, there will be an adding option which is Tracking sent email by HubSpot Sales (bottom right corner of the compose email box). You simply need to tick on this option to know if the sent email is read or not.


To track sent emails, please access this link and sign in your HubSpot Sales account that you’ve registered. Emails that are opened will be notified Opened, and the others will be Not opened.

Some simple tricks to “recall” a sent email

Sometimes, after hitting “Send” and email, then you suddenly realized that there was a mistake. You worried that the receiver might misunderstand the content of your email. In this case, you should use these two simple tricks to “recall” those sent emails.

Readers can use MS Outlook, which has been integrated into the Microsoft Office software suites.  This app provides “Recall” feature, which allows you to “recall” sent emails.

To use this feature, go to the “Sent email” folder and open the Message window that you’d like to resend, then click on Office (File Menu). After that, you move to Info tab and select the Message Resend and Recall item.

Message Resend and Recall

Click mouse on Resend or Recall then select Recall This Message feature in the menu below. Next, select Delete unread copies of the message to delete the copy of the unread message or Delete unread copies and replace with a new message to delete the unread message and replace it by the new one.


Then you select the Tell me if recall succeeds or fails for each recipient so that the program will notify you if the messages recall succeeds or not. After your selection, press the OK button to apply.

In addition, there is a feature that many Gmail users should know called “Undo Send“.

To use this feature you must log in your Gmail account and go to the Settings card, then you enable the “Undo Send” function in Gmail Labs by selecting Enable.


Once this feature is enabled, the “Undo” option will appear after the user clicks mailing. However, users have only 5 seconds to click on “Cancel” button to cancel the previous command and recover the e-mail which was being sent. After those 5 seconds, the recovery of emails in Gmail will not be done.


Good luck!

Lesson 7: Mail Filters and Auto reply messages

It is not by accident that Gmail now become one of the most popular services, at least for those who prefer using Web interface. However, there are some important features still lacking on Gmail. The filter on Gmail acts as a firewall which helps you prevent and limit the spam messages sent to your mailbox.

If you haven’t had a Gmail account, then read the instruction: How to create a Gmail account

How to enable automatic deleting spam on Gmail

  1. Log in to your Gmail account.
  2. Click on the Settings icon in the upper of the right of mailbox, select Settings.setting-filter-spam-gmail
  3. Click Filters and Blocked Addresses tab in Settings.
  4. Click on the link Creat a new filter.Filters-and-Blocked-Addresses
  5. In the “Has the words“, type keywords “in: spam“.create-filter-with-this-search
  6. Choose “Create Filter with this search“, then select “Delete it” and click “Create filter” to complete. However, this filter can not work in an absolutely accurate way, so sometimes, you also need to check the spam deleted in Trash folder.create-filter

How to setup Auto reply messages in Gmail

You are becoming busier with your work, you do not always have time to check mail and serve prissy customers. Therefore, to save time, all you need is to create a short content which suits for all mailing objects to reply to them automatically. Creating an Gmail automatic reply content will make customers as well as others feel satisfied with your services and your care.

You must login gmail account before performing these steps:

First, click on the cogwheel icon where the red arrow is pointing at on the Image 1:

Image 1. 

You’ll see a small window appear, then click Settings as shown on Image 2:
gmail-settingImage 2.

Then appearing the interface of main functions in the Settings.

Pull down the scroll until you see “Vacation responder” item.

You have stopped at the Vacation responder item. Follow the first red arrow, click mouse pointer at “Vacation responder on” then choose the first day and the last day you apply this feature. (the second red arrow)

In the line below, you can type the subject which can be a reason for not able to check mail, thanks to them for send mail to you. At Message box, you may leave the message which can be in any forms such as contacts, advertising, or any reasons you need to confess.

Follow the third red arrow, you can check this square if you only want people in your contacts to receive your auto reply messages. If not, all incoming messages can also receive your auto reply messages.

When you finish, click Save changes to complete the setting above.

Lesson 6: Use Your Gmail Account to Access Other Accounts

Gmail has been very popular these days and is used by a lot of people because of its reliable and satisfying email services. It is known to be a web-based email service that will cater to all your email needs and services. Knowing to be web-based, google mail allows you to save your email messages using the internet so that you can access it anywhere using any device as long as there is an internet connection. A lot of people across the globe are users of Gmail and they truly enjoy and can benefit from their services. Aside from email services, you can also use your Gmail account to access other accounts.


Gmail has been very useful; in fact, it can even allow you to access your other accounts like Hotmail, Yahoo mail and outlook. If you have multiple accounts, you can check them all in Gmail because it can act as an email client and allows you to get email from other email accounts for as long as they support POP access.

Access other accounts using your Gmail, just follow these steps

  • First is, you have to set-up an email fetcher. Gmail’s Mail Fetcher feature first imports all your old messages to Gmail and then continues to bring in new messages sent to your other account. You can add up to 5 accounts, including Gmail and other email providers. To do this, from the drop down menu, navigate to “Settings “and click “Accounts “on top of Settings page.
  • In the “Check mail from other accounts (using POP3)” section, click the “Add a POP3 mail account you own” link.
  • After that, the dialog box “Add a mail account you own” appears. Enter the email address for which you want to receive emails in your Gmail account in the “Email address” edit box and after that, Click “Next step.”
  • Enter the settings for your other email account, such as the “Username,” “Password,” “POP Server,” and the “Port.”
  • If you still want to be able to check email for your other account in other email clients on other computers, select the “Leave a copy of retrieved message on the server” check box.
  • If you are importing emails from different Gmail or google apps address, open the Gmail account you want to import from. At the top right, click the gear, select Settings then select the Forwarding and POP/IMAP tab, in the “POP Download” section, select Enable POP for all mail in the drop-down menu next to “2. When messages are accessed with POP,” choose what to do with messages in this account, such as keep Gmail’s copy in the inbox (recommended). At the bottom of the page, click Save Changes.
  • If you are importing emails from a different email provider, open your Gmail account, at the top right, click the gear, select Settings, select the Accounts and Import tab. In the “Check mail from other accounts (using POP3)” section, click Add a POP3 mail account you own. Enter the full email address of the other account, and then click Next Step and enter your password. Choose your preferred option and click add account.

Can you forward e-mail from one gmail account to another?

If you are using 2 or more email which are mandatory requirements for your work or study, it can be very difficult to check mail because you have to login to each account to check mail. Instead, you can create a forwarding email, it means, email which are sent to this account will be automatically forwarded to the other. Then by logging into one Gmail account, you can check all messages sent to other emails.


In this article, I will guide you how to install this feature in Gmail of Google.

First, login Gmail account and go to Settings icon -> Settingsgmail-signature-settinggmail-setting

In Forwarding and POP/IMAP tab, click “Add a forwarding address”.Add-a-forwarding-address

Enter the email you want to forward, it means the email which will receive the email sent to the email you are logging in.new-forwarding-email-address

Select Next then click Proceed until it displays Verification code sent to confirm the right. Then, log in newly-added Gmail account to get the verification code.

Then back to the present email and enter the verification code and click Confirm to complete.verify-forward-mail

Continue to choose Forwarding the backup copy of incoming message to.. Do not forget to save your settings before exiting. However this email forwarding may contain potential risks of security, so you should choose a forwarded email which will receive mail (important mail) from other email, and the main email should be set 2 layers protection mode.

How to transfer your Gmail messages from old to new Gmail account

For many different reasons, you want to remove the mail address which is being used and want to move the entire messages you had to a newly-registered mail address. This function has already been in Gmail for you.

Step 1: Log into the old mail, select Settingsgmail-setting

Select Forwarding and POP/IMAP = Enable POP for all mail in the POP Download section.enable-pop-for-all-mail

Click Save Changes to save.

Step 2: Login new Gmail account, select SettingsAccounts CardAdd a POP3 mail account you own in Check Email from other accountssection to receive email from other accounts.add-another-email-address-you-own

Fill old email address in Email address = Next Stepfill-old-email-address

Fill in all the information of your old account.

  • Username: The old Username.
  • Password: The old Password
  • POP Server: Select pop.gmail.com

Click Add Account to add the account.add-old-gmail-settings

In the next dialog box, select Yes, I want to be … if you want to receive messages from your old Email account by the new account and use the old email address to reply.accept-transfer-mail

At this stage, you’ve got all the old mail in hand, if you want to reply and send messages using the old mail address through old mail, continue these steps.

Enter the old email address and select Specify a different “Reply-to” address to specify another email address to reply.specity-a-different-reply-to-address

This step is to confirm that you are the owner of this email address, click Send Verification for Gmail to send a verification code.send-verification

Log in to the old Gmail to get the code and paste it into Click on the link in the new account = Verify.verify

After all mentioned steps, you just have to wait for the entire mail to be forwarded to the “new home”, speed depends on the number of mail available.

Lesson 5: Check new mail without login and Sign out Gmail account from all devices

Anytime you have new messages, there will be notifications immediately appearing on the browser you are using. This is awesome, right?

How to check for new mail in Gmail without logging in

If you usually check for new mail everyday, everytime, you’d better use those add-ons introduced below. This will make your checking for new mail in Gmail much more convenient.

With Google Chrome

Use add-on Google Mail Checker. Click here for setting.

Click Free for setting, then a window will appear, require you to confirm if you want to set add-on. Click Add to agree to set add-on.

After having installed add-on, you will see the symbol of Google Mail Checker (Gmail symbol) on the top right of Chrome or Coc Coc browser. You’ll receive notifications of new messages here.

Google Mail Checker

Checking for new mail in Gmail without logging in

With Firefox browser

Use add-on Gmail™ Notifier Plus. Download here.

Click Add to Firefox, then appears a window to confirm the setting, click on Setting now to start installing.

After the installation have finished, you’ll see the Gmail™ Notifier Plus symbol on the top right corner of Firefox browser where you will receive notifications of new messages.

Gmail™ Notifier Plus

How to logout Gmail.com account from all devices

This tip will help you log out of Gmail.com from any remote devices such as tablet PC, mobile phones.
This is also a trick you should know in order to secure more Gmail accounts. That’s when you detect abnormal signs of  logining your Gmail account (see how to check here), you can sign out of Gmail on all devices, then you should change your password and create a two-layer Gmail password (which are imprescriptible) for Gmail by using your phone number.

Log out of Gmail from all login sessions on any devices

  1. Step 1: Sign in Gmail, pull down till the bottom of Gmail window, click on the line Details.details-gmail-account.
  2. Step 2: Click “Sign out all other web sessions“.sign-out-all-other-web-sessions
  3. Step 3: Wait a minute, you’ll see the notification “Successfully signed out all other sessions“.successfully-signed-out-all-other-sessions

Besides, you can also check the IP address and location where you log in as well as the time when you log in Gmail account.
Wish you use Gmail more professionally!

Lesson 4: Gmail contacts

If you want to add a frequently – contacted email to your contacts for easily emailing, please see instructions below.

How to add a new email address into Gmail contacts

There are two ways to add an email address to Gmail contact list.

Option 1: Add email to your direct contact list from messages that you receive

In the Inbox, click the down arrow button shown below and select “Add to contact list” to add that email address to your Gmail contacts. It is so easy, right?Add-to-contact-list

Option 2: Add email into contacts

Step 1: Log in your Gmail account, click the word Gmail on the top of the left corner ( as shown below), select Contacts.Add-new-contact
Step 2: Click “Add new contact button
Step 3: Enter the email address you want to add into Email box, add more information such as phone number or date of birth if you want. Gmail will automatically save them, so all you have to do is simply entering the email.Enter-the-email-address
Back to the Contacts and you’ll see the new email address has been added.

How to export and backup contacts in Gmail

If in some days, you realize that you don’t want to use Gmail anymore, but you also don’t want to lose your frequently contacted email addresses, you can export contacts in Gmail to transfer to your new email service. You’re also able to apply this trick to backup the email addresses that you frequently contact with in case Gmail down.

In this article, I will introduce you on how to export and backup contacts in Gmail as well as export contacts in Gmail to other Gmail accounts, Outlook account or another email.

Step 1: In the Gmail web interface, click on the down – arrow next to the Gmail item (on the top left) and choose Contacts.


Step 2: Choose More-> Export in the Menu on the left.


Step 3: Click on Go to old contacts


Step 4: Click on Others item on the taskbar then choose Export…


Step 5: Choose the contact list that you want to export. Here, I will choose All contacts to export all of my contacts.

And select which formats you want to export. If you want to backup your Contacts or import it into another Gmail address, then you select option 1. Select option 2 if you want to use Outlook or Hotmail and the 3rd one if you use email service of Apple.


After having selected, click on Export.

Step 6: Now, CSV file will be downloaded to your computer.

You can use this file to add your contacts following the option you select in Step 5.

Good luck!

Lesson 3: Composing Mail, Attachments and Signatures

After sign up Gmail account, if this is the first time you have ever used Gmail, you might feel like fish out of the water. However, if you refer to instructions, you will be master at using Gmail soon. At the first place, let’s take a look on Composing Mail, Attachments and Signatures because this is the main task of it!

How to send and receive email with Gmail?

Instructions on how to send and receive electronic mail (E-mail) with Gmail. Gmail is now one of the most popular email services which sends and receives messages super fast.

Instruction on how to send email with Gmail

  1. Step 1: Sign in Gmail by using addresses: Gmail.com or mail.google.com
  2. Step 2: Click “Compose Mail” located above the folder listCompose-Mail
  3. Step 3: The “Compose Mail” window to send messages appears. However this is the tool to compose messages quickly, click the double arrow button shown below in order to switch to a larger window which is more comfortable to compose messages.
  4. Step 4: The window of “Compose Mail” of Gmail is larger (If you want to shrink as Step 3, click the double arrow).

Instructions on how to use Gmail’s new interface for composing messages

    1. Enter the email address of recipients and the message header.
    2. Zoom out (-), zoom (↔), close (x) to close “Compose Mail” window. Cc: Add more emails of recipients. Bcc: Add more emails of recipients.
    3. Editor Tools. Which are in turn: Formating options, attach  files  which are under 25MB, insert files using Drive which are larger than 25MB, insert photo, insert links, insert emoticon.
    4. Discard Draft : Delete emails that are being composed. Down arrow symbol: More advanced options such as print, check spelling.
    5. Frame editor of Gmail.composing-a-message
    6. Once finished composing a message, press the Send button to send the letter. Successful mail sending will be notified. You can review the messages in the Sent Mail in Gmail’s left menu.

Note: While composing a message, your message will be automatically saved in the Drafts until submitted.

Instructions on how to receive mail (Email) with Gmail

You can view the messages that others send to you in the Inbox, if you can’t see the messages, you should also look in the Spam.

How to send email to multiple addresses at the same time

Sending an email to many people at the same time helps you not repeat the familiar manipulations when sending an email with the same content to many people. By this way, you will save a lot of time. In addition to Gmail.com, you can apply this trick to other email services such as Outlook/Hotmail, Yahoo mail.

What are Cc and Bcc in Gmail?

When composing mail in Gmail, you will see Cc and Bcc at least one time for sure, but you don’t know what they mean. In this article, let’s find out what they exactly are!

When entering email address of the recipient in “To:” box, you’re certainly curious about these two lines of words: Cc and Bcc on the right of “To:” box. Have you ever tried to click on them?

What is Cc?

Cc is actually short for Carbon copy.

We use Cc feature to send one email to many people at the same time and these recipients can see the list of other email addresses which also receive this email.


What is Bcc?

In fact, Bcc is short for “Blind carbon copy”.

Bcc is almost the same as Cc. However, the difference is that recipients added in Bcc can not see the list of other email addresses to which this email is also sent.

It means, in the recipient’s email address, there’s only him/her.

When do we use Cc or Bcc?

  • Use Cc when you’re not afraid of the fact that the recipients know you send that email to many other people.
  • Use Bcc when you don’t want the recipients know that you send that email to many other people.

The recipient will know that you’ve send this email to many other people

1. Add more recipients directly in the “To:” box

After typing an email address, you type “,”, then continue to type the next email address. The same with other email addresses.

The information of sender when you send email in this way will be like: The recipients will know all email addresses to which you’ve sent this email.

2. Add more recipients with Cc option

In the “To:” box of the composing mail window, click on the Cc in the right.

Then appearing Cc box below “To:” box, you enter the email addresses to which you want to send this mail with the main email address in the Cc box. [the email address typed in the “To:” box will be the main email address to receive mail.]


The information of the sender when you send email in this way will be like: The recipients will see the “Carbon copy” email.

The recipients don’t know you’ve sent this email to many other people

In the Bcc box of the composing mail window, click on the Bcc on the right.

Then appearing Bcc box under “To:” box, you enter the email addresses to which you want to send this mail with the main email address in the Bcc box. [The email address typed in the “To:” box will be the main email address to receive mail.]

add bcc

The sender information when you send email in this way will be like: There’s only recipient’s email address in the sender information.

How to send files, documents, photos via Gmail

With this email service, you can send documents to your friends or fellow – workers in a very short of time. And, of course this function will be found on Gmail. You can send files and documents through Gmail with a maximum capacity up to 15 GB. Let’s try!

Note: If it is a folder, you should compress it before sending.

Step 1: Log in Gmail account.

Step 2: Click Compose to compose new messages.

Step 3: You can attach files, documents and photos into your messages you are going to send as highlighted in the image below.

Step 4: For sending  files which are over 25 MB, there will be many more “procedures”, which is attached file through the Google Drive service. Press  to continue.

Step 5: Choose the Upload tab then click Select files from your computer or Drag filesinsert-files-using-google-drive

Step 6: After selecting the file, click the “Upload” button to begin the process of uploading files. Faster or slower speed depends on the size of files that you upload.

Step 7: After successfully uploading the file, it will be enclosed to your Gmail messages (as shown below). Then, you can compose mail and send it right now!

Create signature in Gmail

Not only creating signature in Gmail mail aims to avoid impersonation, but also the information in the Gmail signature is useful for people to contact with each other in the fastest and most convenient way as well as completely introduce about oneself.

Here’s how to create signature including complete information about you as fastest as possible:
gmail-signature-settingAbove is the main interface when you log in Gmail. Click on the setting icon at the top right corner of the Gmail mailbox, a new window will appear like Image 2:
Click on the Settings, window will display main functions of gmail mailbox’s configuration. When you scroll down to the bottom, you will see the signature item as shown below:
your-gmail-signatureSelect Plain Text and then you can type your complete contact information including your full name, self-painted or snapshoted signature and copy paste into this bracket depends on the layout, above is my example for making contact information in the signature box.

You should not check on the line Insert this signature before quoted text in replies and remove the “- -” line that precedes it because if you insert the signature  before the answered content, it won’t be pleasant to the eyes, therefore, you should uncheck the box so that the signature will appear beneath the mail paragragh you write. Then click Save changes.

So, you have already created your own Gmail signature!

Hope that you’ll use Gmail better!

Other tips for Gmail

In the previous post which instructs on how to register Gmail, I had instructed you how to sign up a new Gmail account which has already had new avatar. Today, I am going to guide you how to set up theme background for your Gmail mailbox.

After having registered a new Gmail account, log in to Gmail by using the following link: https://gmail.com, Theme background image show when you enter Gmail is defaulted Inbox.gmail-theme-default

In these 3 new messages, Google guides you how to set up and use Gmail, Gmail tips and instructions to download the Gmail for mobile devices.

Instructions on How to setup Gmail’s theme background

  1. To set up theme for Gmail, click the logo Settings as shown below then click Themes.gmail-themes-settings
  2. Above are the available themes of Gmail so that you can choose, in addition, you can choose theme according to your custom themes.choose-gmail-theme
  3. We’ll try harder mode which is custom themes.

Here, you can select a photo with lots of options:


  1. Featured: These are images which are featured on Google, chosen and used by many people.
  2. My photos: Photos here are the photos you’ve uploaded online via Google account.
  3. Upload a photo: This item allows you to choose one photo you like to set theme.
  4. Paste a URL: There will be one text box for you to paste the link of one photo you like in any sites on the Internet
  5. Recently selected: These are recently-selected image to your Gmail theme.

Open Gmail faster on slow speed internet connection

Sign in Gmail faster when the Internet gets slow. When the speed of the Internet you are using gets slow and unsteady, you should us the HTML mode.

Sign in Gmail in a faster way when the Internet gets slow and unsteady. To log in Gmail faster, we use the HTML mode of Gmail, by using this mode, Gmail will discard all the prolix details in the interface and only leave simple details, which will help speed up the access to Gmail so much.

Below are instructions on how to access to Gmail by using HTML mode.  You can log in Gmail by using this link. And click “I’d like to use HTML Gmail

Alternatively, in the process of loading the Gmail inbox, click on the button “Load basic HTML” at the bottom of the right corner as shown below:
The image below is the Basic HTML mode’s Layout of Gmail. When the speed of the Internet becomes stable, you can return to the Gmail’s standard interface by clicking the “Switch to standard view” (as shown below) or by using this link.

How to mark all unread emails as read in Gmail

If you are having a Gmail inbox which is full of unread emails or emails that you haven’t check for long time ago, then maybe you’ll have difficulties in checking new emails. The following article will introduce you to some simple steps to mark all unread emails as read email in Gmail.com.

By this way, there is no need to install or use any other apps to run the program of selecting all emails in your Gmail. Please refer to these following steps:

Step 1: Log in your Gmail account > In the Search box > Type: “is:unread

Step 2: To mark all unread emails ads read, you select “All” > Select “Select All conversations that match this search” > “More” > Select “Mark as read”.




Step 3: If you have too many unread emails, a pop-up window appears and asks you to confirm selecting a large number of emails: “Confirm Bulk Action” > Click OK.


So, with some simple tasks, you are now able to mark all unread emails as read. Of course, all of them are not important and unnecessary to check. This will help you to save a lot of time, right?

Good luck!

Some cool tips to use Gmail more efficiently [Infographic]

Gmail is an electric mail service provided by Google to users for free. Gmail has so many useful features and it is also being improved continuously. In this article, I’m going to share with you some tips to use Gmail more efficiently on your laptop or PC.

Gmail is an email service which is quite familiar to the users, just sign in Gmail and you’ve immediately got an account to send and receive emails. This email service is provided for free but with highly secure and a visual interface which is very easy to use. You can refer to some cool tips below for getting more out of Gmail on the web.

Tips to use Gmail more efficiently [Infographic]

Some cool tips to use Gmail more efficiently Infographic

  1. Searching in Gmail

Gmail is a product of Google – the no.1 search engine today, therefore, it is also integrated some specialized search functions:

First, you have to log into Gmail, then type in the search box to search for mail, attachment,… or use some structures for more efficient searching.

-Eg: From: g.mailsignin@gmail.com: Search for all emails sent from this email address

Is: unread: Show all unread email

– Has: attachment: Shows the email with attachments

In: sent abc: Show all email containing the “abc” in sent folder.

Or use a combination of these structures:

From: g.mailsignin@gmail.com has: attachments, you will find the attachments that were sent from this email.


  1. Keyboard shortcuts

When logging in Gmail, users can use keyboard shortcuts to manipulate more quickly:

  • Press n or p to move between conversations, press Enter when you see the line of the dialogue you want to see.
  • Ctrl + Enter: Send an Email
  • Ctrl + Shift + C: Point to the CC box to add recipients
  • You go to Settings, check the Keyboard Shortcuts on to activate those following keyboard shortcuts:

+ C: Compose a new email

+ D: Compose email in new tab

+ /: Place the cursor in the search box

+ S: Mark Special for selected Email

Those keyboard shortcuts will help use compose and send mail faster.

  1. Use Tab interface in Gmail

Gmail has been integrated a feature allowing you to use series of tabs in the inbox, which includes: Primary, Social, Promotions, Forum corresponding to email sent to. Also you can customize those tabs in the Settings.

For example: The email sent from social networks like Facebook or Twitter will be auto-populated in the Social tab,…


  1. Use “Quick Action” button

Quick Action” button helps you manipulate faster when you want to see online orders in detail,… by clicking the View Order or Track Package to see if the orders have arrived. Also, you can use to evaluate the restaurant that you’ve gone to or change the information of the order,…

  1. Rearrange emails at your discretion

Usually the email in Gmail will be sorted in the order of priority according to the time, the latest will be sent to stand in the top. You can change this by following those steps:

In the login interface on the laptop, go to Settings -> Inbox. Then click on the downward-pointing arrow in the inbox type item and choose one of 4 ways of arrangement.

Important First: Sort by priority of importance of an email

First Unread: Sort by unread messages

Starred First: Sort by stars-marked messages

Priority Inbox: Sort by the messages in the inbox

Here, I’ve shared with you some tips to get more out of Gmail, I hope you’ll gain some experience of using Gmail more efficiently. In this article, I just introduced you on how to use those Gmail features on your laptop or PC. You can also perform these operations on your smart phones like iPhone, Samsung Galaxy, Oppo, HTC, Sony, … However, note that each phone has its own interface which is a bit different from others, especially, iPhone mobile phones.

Good luck!

How to Delete Your Gmail Account

Gmail is a free email service brought about by google and is supported by advertising. If you have a Gmail account, you already know that it can help you send and receive emails and messages and also able to store them. Aside from that, it gives you the power to search the email or message that you want to read from the past and you do not have to search it page by page. You can do a lot of free service in Gmail that will enjoy and it can really help you in a lot of ways.4-how-to-cancel-gmail-account-edit-products

A lot of us have created our own Gmail account and we can even create multiple accounts. But, if you have decided that you don’t need your Gmail account anymore, or for whatever reason, you can just delete it as you want but you have to go through different steps. But, before you finally decide that you will delete your account think carefully and make sure that you don’t need it anymore because most of the time, you cannot restore it anymore. Always remember that you should back up your important emails because they will be permanently deleted along with your Gmail account.

  • First is to sign in to your Gmail account.
  • Once you have signed in, navigate to the upper right corner, look for your email address and then click account on the pop up menu that appears.   
  • Once you have opened the account page, you will see information related to your google account as a whole rather than mail settings alone.  What you should do is to navigate on the left side and click on products.
  • Once you have entered the products page, you will see a list of google products that are linked with your account. What you need to do id to click the word edit beside Your Products.
  • The next page will present you a number of options to choose from. The options may differ but the two main options will be to delete your entire google account or just your Gmail account permanently. If you gave many email addresses on google, make sure that you will delete the email address you no longer want. If you only want to delete a specific Gmail address, then click, Remove Gmail Permanently.
  • The next page will be some information about deleting your Gmail account and you should read it carefully. After reading it and you have fully decided to delete your Gmail account, then go ahead and click the small box below and provide a new primary Gmail address to associate with your google account, provide your current password and click Remove Gmail, and you’re done!

These are all the steps that you should follow if you are going to delete your Gmail account permanently. Read carefully each step and follow the steps correctly so that you will be able to delete your Gmail account successfully in no time.

Most effective ways of securing your Gmail account

How to keep your Gmail account effectively secured and know the latest ways of securing Gmail account from being hacked. The following guidelines will help you to ensure the safety of your Gmail account.

Almost each of us has at least one email address. Among other email services, Gmail is very popular and used by many people. Have you ever thought that on one nice day, you are suddenly unable to log into your Gmail account? To avoid the worst case, you should read and refer to the following ways of security, to ensure yourself a safe Gmail account.


Check URL before signing in Gmail

Before signing in Gmail, you should check the URL to see if there is something suspicious or not. Typically, when hackers want to hack your Gmail account, they will create a copy of the login page. You won’t be able to realize if you don’t check the URL.

After signing in Gmail account on the copy of the login page, your username and password will be sent to hacker. This will be very dangerous if your Email contains many important documents.

To ensure safety, you should make sure that you always log into Gmail by using the link: https://www.gmail.com

Besides, you can enter Google homepage : https://www.google.com and click Gmail on the Navigation.

Limit to check E-mail in public places

Using a public computer which you can’t control, you’ll never know what programs have already been installed on that computer. This will be very dangerous if that computer is installed Keylogger program. Keylogger is a program which is used to record manipulations you have typed on the keyboard, after recording and saving these manipulations, it will send the record to an email address predefined in the program.

Use the secondary E-mail

Are you worrying about checking mail on a computer which is not safe enough or installed Keylogger? This will be a solution bringing safety for you if you usually have to check mail in public places.

Create a new Gmail account and choose the password different from the main Gmail account’s. After successfully creating a new Gmail account, log in main Gmail account, choose Settings and move to Forwarding and POP/IMAP.

Fill the newly – created email in the Forwarding which is circle above and then click Save changes. So, when you want to check mail in any other places, you only have to log in the secondary Gmail account and remember to delete the inbox of this secondary Gmail account regularly.

Very important notes:Do not use this secondary email account to the recovery of the email. The use of secondary email is just to check email.

Following activities of Gmail account

You can keep track of the IP which has logged in to your Gmail account. This function will display all tasks of 10 latest times of login. Based on geographic location, IP address and time of access, the user will know what is happening.recently-used-devices

How to: Check if anyone else logged in your Gmail account.

Click on Details to see tasks of 10 latest times of login. recently-used-devices A detailed list of IP addresses, the National, the browser what previously logged into Gmail. If any threats are discovered, you should change the password for your Gmail account to be safer.

Check bad filters

Gmail filters can be used to forward sending e-mails and receive another e-mail. This is a major threat to your account as well as the security of your Gmail. The examination of this filter also received little attention, but to ensure the safety, you should also check if there are filters that you didn’t create or not, if so,delete them immediately and change the password for safety.

Always be alert and careful

When checking one e-mail, you’ll easily be taken in by fake e-mail if you don’t read the content and check from where the mail is sent carefully. If the contents of e-mail containing suspicious links or attachments that do not know what purpose of the sender is, you should not click on links or download attachments from unknown origin e-mail.

Another case is that the sender can change the address “From” into anything. The sender may impersonate Google’s e-mail to deceive you, so when you receive e-mail like that, the first thing to do is checking if you had performed any tasks before or not. If you suddenly receive an e-mail requiring you to change the password, it means that’s absolutely a fake e-mail.

Note: Gmail will never send you a request to change your password without reason or request from you. Therefore, if you suddenly receive an e-mail requiring you to change the password, it means someone is trying to deceive you by fake e-mail and usurp your Gmail account.

Choose yourself a safe password

These are also factors related to the safety of your Gmail account. The neglect and disregard password, setting the very vague password is easy to guess.

  • A password should include numbers and letters, especially with capital letters and special characters.
  • Do not use your telephone number, date of birth, or use your own name.
  • Select the password having the length of 10 characters.
  • Never write down your password on paper or store on the computer, or if you have written, you should replace the asterisk in a certain phase. For ex: thisis******* word.

To ensure the safety of your personal computer

You’ve done all above steps but they are not enough, because your account will be “snooping” if your own computer is not equipped with the security measures. You should install anti-virus software and regularly scan for viruses periodically to ensure your computer is in a safe condition.
If you check e-mail in another place or on another computer, make sure you log out your account after having finished checking mail.
Apart from the aforesaid things, you may refer to Gmail account security with a 2 layers password. This is the safest way of protecting your Gmail account.
Things seemed simple but very important. The security of Gmail is always necessary to avoid unfortunate situations. Hopefully,this article will help you to keep your Gmail account secure.

9 Ways to Make Gmail Faster and effective

Gmail is one of the most widely used email services because of the simplicity, convenience and good synchronization supports with multiple different devices and platforms.
In addition to the basic features, Google has added to Gmail a lot of features that make the handling of our daily email become much simpler. In this article I will share with you these things.


Using Chrome and Firefox to display notifications when new messages arrive

Chrome and Firefox have separate systems of notification of this browser and Gmail takes advantage of  both of them very well. Whenever you have new email, as long as the browser is open, you can quickly be informed by a small box near the Clock bar (for Windows) or on the upper right of the screen (for OS X). When clicking on the notification, you will be immediately redirected to the new incoming email, then, you can view or answer it in an extremely fast way. Instead of using separate mail management application, you can use this Notification feature for its convenience.

To enable this feature, login to Gmail, click on the cogwheel icon (Settings) General tab Desktop Notifications. Click the “Chat notifications on
Here you have 3 options:

  • New Mail Notifications on – see notifications when any email is sent to the mailbox
  • Important Mail Notifications on – only report messages marked as important
  • Mail Notifications Off – no notification

Once completely setting up, then click the Save Changes button at the bottom of the screen to complete.

Cancel sending an Email

Surely, there was one time in your life you wished that there would be an Undo button to destroy the content of a wrongly- sent email, such as a letter of confessing to his girlfriend but he suddenly realized that’s not the very moment to confess, or he misdirected it to another person.
Luckily, Google understands that and has made the dream come true. Although it’s still in the experimental stage, but you can enable it by going to Settings Labs Undo Send Enable, and then click the Save Changes button. Note that you can only cancel the mail in a few seconds after pressing the Send button.

Some common shortcuts

Ctrl + b: bold text
Ctrl + i: italic text
Ctrl + u: underlined
Ctrl + Shift + 7: Create a list of numbered bullets.
Ctrl + Shift + 8: Create a list of typing bullets.
Ctrl + k: Fast insert a link to selected text.
Additionally you can also enable some advanced shortcuts by accessing the Settings General Keyboard shortcuts, select “On”, click Save Changes. These keys include:
C: quickly create a new letter
D: create a new message in a separate tab
F: forward mail
E: mail archives
#: Deleted mail
/: Search
Shift + i: mark as read
Shift + u: mark as unread
Ctrl + S to save a draft of a letter which is being drafted

Exploit Auto-Categorization feature

Last year, Gmail was added auto-classification feature email based on various sections, such as advertising, forums, messages updated from new pages or main mail (including mail from friends, relatives, colleagues, offices …). By defaulting this feature, it will run automatically and be pretty accurate, but if you want to customize it, it is still doable.
For example, when you find a letter from a close friend, but it strays into the “Forum” inbox, you can choose that email, drag and then drop it into the inbox entitled “Primary“. Similarly, if the advertising messages happen to reach the “Primary” inbox, you just have to drag and drop it into the “Forum” inbox. After finishing moving, you’ll be asked whether you want to apply the classification like that for future emails or not, select “Yes” so we do not bother to do it again.

Besides, by defaulting, only the current messages in the mailbox “Primary” will be notified through the mobile device (if you are using Gmail app provided by Google, ether iOS or Android). If you want the app to notify all incoming messages, regardless of whatever mailbox classified is, run the app up, go to Settings (gear icon) Notifications All new messages.

Quickly insert canned content into mail

This is a feature of Gmail that allows us to insert a piece of content which has already been prepared to the mail quickly. Canned response is useful when you need to send the same content of letters lots of times, so you will save a lot of time. To activate it, go to Settings Labs card, then turn on Canned Response and do not forget to click “Save changes”.
Now, just draft a new message and click on the small arrow located in the lower right corner of the composing mail window, choose Canned response New Canned response to name and save the contents. In the future use, just go to the menu Canned response and you can see things you have prepared before, if you want to insert a content, you just have to select it.

Archive email

Did you know that the letter which was read, in addition to be erased, you can store (archive) them? This feature is great because you can guarantee that your mailbox is not only always clean but also fully retains important emails, do not worry about when you suddenly need them but they were deleted. To archive messages, all you need to do is select the desired e-mail and click the button Archive as highlighted in the image below. When you want to find them, you may use the Gmail search box.
Also, you can setup in order that email can be automatically archived right after you have replied to a letter. So you will not have to implement it yourself anymore, save time!
To install, go to Settings Send and Archive ShowSend & Archive” button in reply. From now on, whenever you reply, you will see a new button to apply the aforementioned feature.

How to select all email in the inbox at the same time

This trick is tiny but extremely strong, it allows us to select all messages in one inbox with just one mouse click. Maybe you thought that the check mark at the top of the line used to select all email is enough, but in fact it only select the email which is being displayed, while the series below are not. To select all, you must click on the “Select all conversation…”

Offline Gmail

Did you know that you can read and reply to messages even when you do not have Internet connection? You can use the Chrome browser Gmail Offline Chrome combined with Apps to carry out their actions. All these actions will be put in a queue and as soon as the network is connected again, they will in turn be executed.

Mute a conversation

Tired of tracking of emails not important from your colleges while you are not related to them? No problem, Gmail allows you to turn off the notification of a certain conversation to avoid inconveniences.
In selected conversations, go to More Mute. From now on, you just see emails which are sent to your own or when your address appears in the To: or CC:

Add to-do list

Normally, you use the other apps to create a to-do list, but with Gmail, the Google has already integrated this feature for us. You go to the main interface of Gmail, select a certain letter (for example, a private letter in which your wife tell you to buy food for kids), click More Add to Tasks.
Immediately, a new task will appear in the list of things to do, from which you can add the date and time expired, notes … In case you are using the reminder application supports synchronization with Google then this action will also be synchronized down and notice when it’s time to remind. Later, if you want to review emails related to that action, click on Related on line and then everything is finished!
Good luck!

6 fast ways to clean up storage space for Gmail

Currently the total amount that a Gmail user has is 15GB, increase 15 times in comparison with when this service launched in 2004. However, some users have found that this storage space is not large enough, especially, people who often have to send and receive attachments. Let alone, the 15GB aforementioned is also shared with Google Drive and Google+ Photos. So how can we clean up Gmail? Please refer to some tricks below.


Delete messages containing attachments

Gmail search bar allows us to find certain kinds of file, for example, if you want to find messages with MP3 attachments, type the filename: mp3, or if you want to look for document, then you type: filename: poison. After the search is complete, delete all the messages that were no longer used or letters that were too old. If the file is important to you, it’s ok, you absolutely can save it on your computer before deleting. As an attachment’s size can be up to 25MB so delete files in this way can help you to clean up you storage space effectively.


Additionally, with Office files such as Word, Excel, PowerPoint, if you still want to store online, you can convert them to the original format of Google Drive. By this way, you can view your documents wherever you are, manage them, share with others while the size of the file will no longer be charged to the 15GB limit anymore.


Search by file size

Previously, this feature didn’t exist in Gmail. It’s not until recently that Google has added it to its service. By using” larger” phrase, you can find letters containing attachments larger than a certain size. For example, larger: 5m means files which are larger than 5MB.


I have tried with my own account and the result returns 20 mail containing attachments larger than 5MB, so if you delete them, then you will have 100MB of storage, which is a big number. If you do not often clean up the storage space, the result returns even much more mail.

Clean Trash and Spam folder

Messages that you delete from Gmail still don’t disappear completely. They will be moved into a separate area called “Trash”, and only when you delete mail in the trash, the new storage space is actually free. To access this area, you can click on the “Trash”, and then select all emails here and delete them. Don’t forget to delete the Spam folder / Junk mail where spam messages that Gmail automatically filtered out for you are stored. In certain period of time, this directory can contain up to hundreds of letters.

Switching to plain text email

The email that has more pictures, colorfully decorated is a letter in HTML format. Usually, a letter like that does not take much space, but imagine you have hundreds, even thousands of letters, it absolutely becomes a “nightmare”. Therefore, if you do not wish to use HTML, just set up for Gmail to send mail in plain text, so we’ll save more capacity.

To set up:  in the message box, click on the small arrow at the bottom right corner of the screen, select “Plain Text mode”.


Delete old emails, read emails

We use the Gmail search box again. In this way, you do not have to search for letters manually. All you need is to type “older_than: 2y” to display messages that are older than 2 years. And if you want to clean up more, you can try “1Y”, which means the limitation is within 1 year. When the results appear, you select all of them, click the Trash icon.

In addition to using keywords older_than, you can enter other phrases such as title, sender … so that the cleanup is more efficient. For example, I use the phrase “g.mailsignin.org older_than: 1Y” to display notification letters from g.mailsignin.orgwhich arre older than 1 year, then I will clean up a large amount of storage space.

Want to find and delete read messages, you use the keywords “in: inbox is: read”.

Download backup

If you can not delete the email for some reasons, you can download them to store on your PC and then delete them in Gmail. By using an application on PC, such as Thunderbird or Email application which is available in Windows or OS X, you can download this letter, then export to save it in a certain place. Way of exporting depends on the application, this feature will be typically put on the File> Export.